Students First Office > Academic Appeals & Requests > Course Withdrawal Requests


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Academic Appeals & Requests

Course Withdrawal Requests

Instructions to Submit a Course Withdrawal Request without Academic Penalty (PDF)

Periodically in your time at UNCG, you may encounter unexpected and extenuating circumstances that occur after the last day to drop a class without academic penalty but still significantly inhibit your ability to succeed academically. When situations like this arise, there are policies and procedures in place to help you recover from these events, but it is important that you utilize these policies in a timely manner and provide complete documentation so that your circumstances can be reviewed in their entirety.

You may want to consider one of the following Course Withdrawal Requests:

  • Total Course Withdrawals – This procedure is a request to be withdrawn from all courses being taken in one semester
  • Selective Course Withdrawals – This process is a request to be withdrawn from one or more courses, while keeping other course credit in the same semester

Please review the Instructions to Submit a Course Withdrawal Request without Academic Penalty (PDF) thoroughly. Then, when you are ready, schedule an appointment with a Students First Office advisor to review the information you plan on presenting for review.

By meeting with a Students First Office advisor, you will:

  • Review the information you provide in your letter of explanation to ensure all appropriate details have been given
  • Evaluate your documentation to ensure all appropriate materials are included in your appeal
  • Receive guidance on next steps in the course withdrawal request process

How the Course Withdrawal Request Process Works...

Remember, Course Withdrawal Requests can only be submitted up to one year following the term in which course(s) were taken. The dates listed below outline the upcoming submission deadlines:

Term of Course Withdrawal Request Submission Deadline
Spring 2016 Wednesday, May 17, 2017
Summer 2016 Monday, August 14, 2017
Fall 2016 Friday, January 5, 2018
Spring 2017 Wednesday, May 9, 2018

Once your request and all documentation is complete, you should turn in your materials to the Students First front desk staff in 061 McIver Building. From there, it will be submitted for review by the Course Withdrawal Request Committee. Although this committee meets bi-weekly during the regular academic year, the abundance of Course Withdrawal Requests received each semester means that most appeal decisions take approximately 4 weeks.

After the Course Withdrawal Request Committee renders a decision about your appeal, you will receive further information via your UNCG email account. (Please be sure to check it regularly so that you do not miss pertinent updates).

The Course Withdrawal Committee’s decision will only be reconsidered if you submit new information and/or documentation to support your original request. Any new materials must be submitted to the Students First Office within thirty (30) days of receiving the original decision. The Committee’s decision on a request for reconsideration is final. No further consideration or appeal can be made to any other office, department, or University official.

While advisors in the Students First Office are an excellent resource for helping you prepare your Course Withdrawal Request and can also provide updates regarding where your request is in the process, they do not serve on the committee and will not have additional information regarding the committee's decisions. Once you receive a decision via email, any questions should be directed to usappeals@uncg.edu.

Please note: some files require the Adobe Acrobat PDF Reader, which can be downloaded from the Adobe web site.