Students First Office > Faculty & Advisor Resources > Resources Regarding Academic Policy
Faculty & Advisor Resources

Resources Regarding Academic Policy

Click on any of the topics below for more information.

Auditing Courses plus

    If a student elects to audit a course, they are able to attend and experience the class without receiving credit. By auditing, a student is not required to take exams and receives no grade. Requirements regarding attendance and participation are left at the discretion of the course instructor and/or the academic department.

    For more information on auditing a class, including University dates and deadlines, students should consult policy information provided in the UNCG Undergraduate Bulletin.

Class Attendance plus

    Instructors may submit a Notification of Cancellation Due to Class Attendance IF a student has never attended their class. Requests by instructors are made by completing the Notification of Cancellation Due to Class Attendance Form and should be submitted to the University Registrar's Office (beginning Spring 2016).

Course Overloads plus

    Students who are in academic good standing may register for up to 18 hours in the fall and spring semesters and up to 7 hours during each summer session. Students who wish to register for more hours must request permission from the Students First Office by filling out the Course Overload Request Form.

    Approval is granted at the discretion of the Students First Office and requires a student to be in academic good standing and have a minimum 3.00 cumulative GPA and/or anticipated graduation within 1-2 terms.

Disruptive Behavior in the Classroom plus

    The Dean of Students Office in the Division of Student Affairs addresses concerns about disruptive classroom behavior.

    For more information on this policy and guidelines for reporting a situation, visit the UNCG Policies for Student available here.

Dual Degree Requirements plus

    A Dual Degree entitles a student to two diplomas. In order to earn a dual degree, a student must complete all requirements for the first degree, plus a minimum of 31 additional semester hours in residency (at UNCG) that are not used in any way towards the first degree.

    No transfer hours can be counted in the additional 31 hours needed for the dual degree and a student may end up taking courses beyond what the department requires in order to complete enough unshared semester hours to qualify for a dual degree.

    For more information regarding Dual Degree a student can consult the UNCG Undergraduate Bulletin or meet with an advisor in the Students First Office.

FERPA plus

    FERPA stands for Federal Educational Rights Privacy Act. It forbids the release of any academic or identifying information without a student's written consent. Academic or identifying information includes GPA, grades, social security number, academic standing and any other academic information that may be inquired about by anyone other than the student, including but not limited to parents, instructors, or staff. There are certain specific exceptions for 'university officials' who have 'legitimate educational interest.' Violation of FERPA could result in the loss of federal funding to the university.

    To read more about the confidentiality of students' educational records, exceptions to the consent requirement, and our responsibility to maintain confidentiality, please review the FERPA information provided on the University Counsel's website.

Incompletes plus

    An instructor may choose to give a student an incomplete instead of a letter grade if there was an emergency or extenuating circumstance that occurred near the end of the semester and hindered the student’s successful completion of coursework. Incompletes are given at the discretion of the instructor and must be removed by completing the deferred work within six months from the last day of examinations in the term the course was taken. If the student is not assigned a letter grade within six months from the last day of examinations in the term the course was taken, the incomplete will be converted to an F by the University Registrar’s Office.

    Students do not need to reregister for the course to remove an incomplete. Until an incomplete is removed and replaced by a letter grade, it will not factor into a student’s GPA. It will, however, count against a student as not being a passed hour for financial aid.

Tuition Surcharge plus

    Students who earn more than 140 credit hours may be subject to tuition surcharge and required to pay an additional 50% of tuition. All attempted hours from fall and spring semesters, including repeated and failed course work, as well as transfer credit hours (excluding those taken during the summer) count toward the 140 credit hour limit. The following types of credit do not count toward the 140 hour limit:

    • AP credit
    • CLEP credit (or credit from similar programs)
    • Credit earned through any UNCG advanced placement, course validation, or similar procedure
    • Summer session credit
    • Credit earned from an extension division of any UNC institution
    • Credit earned while enrolled as a high school student
    • Credit associated with courses officially dropped by students consistent with UNCG policy

    Tuition surcharge does not apply to students who graduate in eight semesters or fewer or within ten semesters if their program is designated as a five-year degree. If a student’s degree requires 128 hours, tuition surcharge only applies to hours that exceed 110% of the hours required for the degree. The same 110% requirement applies to students seeking an undergraduate degree. Students may appeal tuition surcharge by requesting a waiver for military service obligation, serious medical debilitation, disability, or other extraordinary hardship. This process is coordinated by the University Registrar’s Office.

    For more information, please visit:

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