Periodically in your time at UNCG, you may encounter unexpected and extenuating circumstances that occur after the last day to drop a class without academic penalty but still significantly inhibit your ability to succeed academically. When situations like this arise, there are policies and procedures in place to help you recover from these events, but it is important that you utilize these policies in a timely manner and provide complete documentation so that your circumstances can be reviewed in their entirety.
You may want to consider one of the following Course Withdrawal Requests:
- Total Course Withdrawals – This process is a request to be withdrawn from all courses being taken in one semester
- Selective Course Withdrawals – This process is a request to be withdrawn from one or more courses, while keeping other course credit in the same semester
Please review the Instructions to Submit a Course Withdrawal Request without Academic Penalty (PDF) thoroughly. Then, when you are ready, schedule an appointment with a Students First Office advisor to review the information you plan on presenting for review.
By meeting with a Students First Office advisor, you will:
- Review the information you provide in your letter of explanation to ensure all appropriate details have been given
- Receive feedback on your documentation to ensure all appropriate materials.
- Receive guidance on next steps in the course withdrawal request process
How the Course Withdrawal Request Process Works…
Remember, Course Withdrawal Requests can only be submitted up to one year following the term in which course(s) were taken. The final submission deadline occurs on the last Wednesday in March, July, and October as follows:
|Term of Course Withdrawal Request||Priority Deadline*||Final Submission Deadline|
|Fall 2021||Wednesday, March 30, 2022 by 5pm||Wednesday, October 26, 2022 by 5pm|
|Spring 2022||Wednesday, October, 26, 2022 by 5pm||Wednesday, March 29, 2023 by 5pm|
|Summer 2022||Wednesday, October, 26, 2022 by 5pm||Wednesday, June 28, 2023 by 5pm|
*SFO recommends that students submit their Course Withdrawal Request(s) as soon as they can provide the needed materials. Priority deadlines are intended to support students in receiving a decision on their request(s) by the end of the upcoming fall or spring term.
After the Course Withdrawal Committee renders a decision about your appeal, you will receive further information via your UNCG email account. (Please be sure to check it regularly so that you do not miss pertinent updates.) Once your request and all documentation is complete, you should turn in your materials to the Students First office front desk staff in 101 Forney Building. From there, it will be submitted for review by the Course Withdrawal Committee. Although this committee meets bi-weekly during the regular academic year, the abundance of Course Withdrawal Requests received each semester means that most appeal decisions take approximately 4 weeks.
The Course Withdrawal Committee’s decision will only be reconsidered if you submit new information and/or documentation to support your original request. Any new materials must be submitted to the Students First Office within thirty (30) days of receiving the original decision. The Committee’s decision on a request for reconsideration is final. No further consideration or appeal can be made to any other office, department, or University official.
While advisors in the Students First Office are an excellent resource for helping you prepare your Course Withdrawal Request and can also provide updates regarding where your request is in the process, they do not serve on the committee and will not have additional information regarding the committee’s decisions. Once you receive a decision via email, any questions should be directed to email@example.com.
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